PRIVACY POLICY

Golin is committed to protecting the privacy of visitors of our Web site. As such, your privacy is extremely important to us, and we will openly communicate and disclose our privacy practices to visitors of our site. We operate the site by the principles set forth below. The following Golin privacy statement will outline:

  1. What kind of Personally Identifiable Information (PII) we collect through our Web site;
  2. How that information is collected and used;
  3. With whom that information is shared, and who has access to that information;
  4. Choices available to you regarding the collection, use and distribution of that information; and,
  5. Security procedures in place to protect against the loss, misuse or alteration of that information under our control.

INFORMATION COLLECTION AND USE

Golin is the sole owner of the information collected on this Web site. Our site collects non-personally identifiable information about you, such as the server your computer is logged onto and your browser type (for example, Safari or Internet Explorer). This information will not be sold, shared with, or rented to other parties outside of Golin, and is purged or automatically deleted when you close your Internet browser. Golin does, however, collect “personally identifiable information” or PII (information that can be linked to you personally) about you that you may submit on our Careers page, for our Relevance Review booklet and if you are interested in getting in touch with Golin for new business or marketing/media opportunities.

COOKIES

“Cookies” are pieces of information that a Web site transfers to your computer’s hard disk for record-keeping purposes. Cookies can make the Web more useful by storing information about your preferences on a particular Web site. Cookies themselves do not personally identify a user, but they can identify a user’s computer. Our site uses cookies to track a visitor’s path through the Web site. The data collected from visitors to our site is analyzed in aggregate form to show trends and improve the Web site for future visits. The cookies we use do not record PII. Most browsers are initially set to accept cookies. However, if you’d prefer, you can set your browser to refuse cookies, although our site may not perform at optimum levels without cookies.

Additionally, we have implemented Google Analytics Demographics and Interest Reporting to better understand certain characteristics of the visitors to our website and to help our make content more relevant to them. You can opt out of this reporting by utilizing the Google Analytics Opt-out Browser Add-on or by using the Network Advertising Initiative’s opt-out tool.

TEXT OR LOG FILES

A Text or Log file is a file that describes which files or Web pages a site visitor has requested from our server(s). Like most public Web sites, our site collects non-PII data about you when you arrive at our site through text files and your Internet Protocol (IP) address. An IP address is a number that is automatically assigned to your computer whenever you connect to the Internet; this number is not linked to any PII. The number is used by network computers to identify your computer so that data can be sent to you. Golin collects IP addresses for system administration purposes and to gather broad demographic information about our visitors’ browsing actions and patterns for aggregate use only.

SHARING

Golin will only disclose PII if required to do so by law. With that exception, under no circumstances will we share single user or aggregated demographic data with our partners without explicit consent of our users.

SECURITY

We have taken every precaution to ensure the protection of your information on our site. When you submit sensitive information to Golin via our Web site, that information is protected both online and offline.

While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, the Webmaster, System Administrators and Golin HR) are granted access to any PII. Golin HR professionals use a password-protected section of our intranet to retrieve job applications, and password-protected screen savers when they leave their desk. When they return, they must re-enter their passwords to regain access to your information.

Furthermore, all our employees are kept up to date on Golin’s security and privacy practices. Every quarter, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy and what we can do to ensure our visitor’s information is protected. Further, we keep track of what information has been purged and when it was purged using our server backups. Finally, the servers that we use to store PII are password-protected and kept in a secure environment behind a locked door.

QUESTIONS

If you have any questions about the Site, including the Privacy Policy, please e-mail us at privacy@golin.com

NOTIFICATION OF CHANGES

If we decide to change our privacy policy, we will post those changes on our home page, (www.golin.com), so our users are always aware of what information we collect, how we use it and under what circumstances, if any, we will disclose it. If at any point we decide to use PII in a manner different from that stated at the time it was collected, we will notify users by e-mail. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

INTELLECTUAL PROPERTY RIGHTS

You should assume that everything you see or read on the Site is copyrighted unless otherwise noted and may not be used without the written permission of Golin except as provided in these Terms and Conditions or in the text on the Site. Golin neither warrants nor represents that your use of materials displayed on the Site will not infringe rights of third parties not owned by or affiliated with Golin. While Golin uses reasonable efforts to include accurate and up-to-date information on the site, Golin makes no warranties or representations as to its accuracy. Golin assumes no liability or responsibility for any errors or omissions in the content on the Site.

Images of people or places displayed on the Site are either the property of, or used with permission by Golin. The use of these images by you, or anyone else authorized by you, is prohibited unless specifically permitted by these Terms and Conditions or specific permission provided elsewhere on the Site. Any unauthorized use of the images may violate copyright laws, trademark laws, the laws of privacy and publicity, and communications regulations and statutes.

The trademarks, logos, and service marks (collectively the “Trademarks”) displayed on the Site are registered and unregistered Trademarks of Golin or others. Nothing contained on the Site should be construed as granting, by implication, estoppel, or otherwise, any license or right to use any Trademarks displayed on the Site without the written permission of Golin or such third party that may own the Trademarks displayed on the Site. Your misuse of the Trademarks displayed on the Site, or any other content on the Site, except as provided in these Terms and Conditions, is strictly prohibited. You are also advised that Golin will aggressively enforce its intellectual property rights to the fullest extent of the law, which may include the seeking of criminal prosecution. Golin has not necessarily reviewed all of the sites linked to the Site and is not responsible for the contents of any off -site pages or any other sites linked to the Site. Your linking to any other off-site pages or other sites is at your own risk.

NO WARRANTIES

Your use and browsing of the Site is at your own risk. Neither Golin nor any other party involved in creating, producing, or delivering the Site is liable for any direct, incidental, consequential, indirect, or punitive damages arising out of your access to, or use of, the Site. Without limiting the foregoing, everything on the Site is provided to you “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. Please note that some jurisdictions may not allow the exclusion of implied warranties, so some of the above exclusions may not apply to you. Check your local laws for any restrictions or limitations regarding the exclusion of implied warranties. Golin also assumes no responsibility, and shall not be liable, for any damages to, or viruses that may infect your computer equipment or other property on account of your access to, use of, or browsing in the Site or your downloading of any materials, data, text, images, video, or audio from the Site.

Although Golin may from time to time create new features, or monitor or review discussions, chats, postings, transmissions, bulletin boards, and the like on the Site, Golin is under no obligation to do so and assumes no responsibility or liability arising from the content of any such locations nor for any error, defamation, libel, slander, omission, falsehood, obscenity, pornography, profanity, danger, or inaccuracy contained in any information contained within such locations on the Site. You are prohibited from posting or transmitting any unlawful, threatening, libelous, defamatory, obscene, scandalous, inflammatory, pornographic, or profane material or any material that could constitute or encourage conduct that would be considered a criminal offense, give rise to civil liability, or otherwise violate any law. Golin will fully cooperate with any law enforcement authorities or court order requesting or directing Golin to disclose the identity of anyone posting any such information or materials.  Golin may at any time revise these Terms and Conditions by updating this posting. You are bound by any such revisions and should therefore periodically visit this page to review the then current Terms and Conditions to which you are bound.

COMMUNICATING WITH GOLIN

Golin will endeavor to respond promptly and appropriately with respect to communications we receive. However, any communication or material you transmit to the Site or Golin by electronic mail or otherwise, including any data, questions, comments, suggestions, or the like is, and will be treated as, non-confidential and non-proprietary. Anything you transmit or post to the site may be used by Golin or its affiliates for any purpose, including, but not limited to, reproduction, disclosure, transmission, publication, broadcast, and posting.  Furthermore, Golin is free to use any ideas, concepts, know-how, or techniques contained in any communication you send to the Site or Golin for any purpose whatsoever, including, but not limited to, developing, manufacturing, and marketing products using such information.

EMPLOYMENT OPPORTUNITIES

Golin is AN EQUAL OPPORTUNITY EMPLOYER. It is the policy of Golin to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, national origin, gender, sexual orientation, age, gender identity, marital status, citizenship, disability or veteran status or any other basis prohibited by applicable federal, state or local law.

LAST UPDATED: January 2024

CALIFORNIA PRIVACY NOTICE

Golin/Harris International and its affiliates provide this Privacy Notice, which applies to California resident employees, employee applicants, owners, directors, officers, and contractors of Golin , as well as, as applicable, those individuals’ emergency contacts and beneficiaries who are California residents.  This Privacy Notice sets forth our practices with respect to information that can reasonably be linked with an individual (“Personal Information”), as required by the California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act (“CPRA”), collectively herein referred to as the “CA Privacy Law”.

Please note, there may be additional or different privacy notices or disclosures that govern our use of your Personal Information beyond the CA Privacy Law.  Where collection, use, and disclosure of Personal Information is subject to the CA Privacy Law, this Privacy Notice shall prevail.  For collection, use, and disclosure of Personal Information beyond the CA Privacy Law, those separate and relevant privacy notices and disclosures shall prevail.

Collection and Disclosure of Personal Information

The following chart details which categories of Personal Information we collect and process, as well as which categories of Personal Information we disclose to third parties for our operational business and employment purposes, including within the 12 months preceding the date this Privacy Notice was last updated.

Categories of Personal Information Disclosed to Which Categories of Third Parties for Operational Business Purposes
Identifiers, such as name and government-issued identifier (e.g., Social Security number)

 

 Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Personal information, as defined in the California safeguards law, including without limitation, name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Protected Class Information, such as characteristics of protected classifications under California or federal law, including without limitation, age, gender, medical conditions, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), race, color, religion or creed, ancestry, national origin, disability, genetic information, sexual orientation, gender identity and expression, citizenship, primary language, immigration status, military/veteran status, political affiliation/activities, domestic violence victim status, and requests for leave Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Commercial Information, such as transaction information and purchase history, travel expenses, including information about corporate credit card purchases, frequent flyer rewards, and other travel-related programs and expenses Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Biometric Information, such as face scans, fingerprints, and voiceprints

Note: biometric information is sensitive personal information also referenced below

 Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Internet or Network Activity Information, such as browsing history and interactions with our websites and applications, access and usage information regarding websites, applications, and systems, information about online communications, including browsing and search history, timestamp information, IP address, and access and activity logs Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Geolocation Data, such as latitude/longitude, precise location information, device location, approximate location derived from IP address, and GPS, WiFi, or Bluetooth Low Energy tracking Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Audio, electronic, visual and similar information, such as photographs, images, call and video recordings, including voicemail and security camera footage, information about the use of electronic devices and systems, key card usage, photos on websites or in employee directories Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Education Information subject to the federal Family Educational Rights and Privacy Act, such as student records and directory information Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Professional or Employment Information, such as work history, prior employer, information from reference checks, background screening information, employment application, membership in professional organizations, personnel files, personal qualifications and training, eligibility for promotions and other career-related information, work preferences, business expenses, wage and payroll information, benefit information, information on leaves of absence or PTO, performance reviews, information on internal investigations or disciplinary actions Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Inferences drawn from any of the Personal Information listed above to create a profile or summary about, for example, an individual’s preferences, characteristics, predispositions and abilities Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).
Sensitive Personal Information:

·       Personal Information that reveals an individual’s Social Security, driver’s license, state identification card, or passport number; account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account; precise geolocation; racial or ethnic origin, religious or philosophical beliefs, citizenship, immigration status, or union membership; the contents of mail, email, and text messages unless Company is the intended recipient of the communication; genetic data;

·       The processing of biometric information for the purpose of uniquely identifying an individual;

·       Personal Information collected and analyzed concerning an individual’s health; and

·       Personal Information collected and analyzed concerning an individual’s sex life or sexual orientation.

 Our affiliates; service providers providing services such as payroll, benefits, consulting, training, expense management, medical benefits, IT, and other services; professional advisors, such as accountants, auditors, bankers, and lawyers; public and governmental authorities, such as regulatory authorities and law enforcement; business partners, such as entities that help us to provide services to you (e.g., a corporate credit card).

 

We may also disclose the above categories of Personal Information to a third party in the context of any reorganization, financing transaction, merger, sale, joint venture, partnership, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings).

We do not sell Personal Information of covered individuals, and we do not share or otherwise process Personal Information of covered individuals for purposes of cross-context behavioral advertising, as defined under the CA Privacy Law.  We have not engaged in such activities in the 12 months preceding the date this Privacy Notice was last updated.

We do not knowingly sell or share the Personal Information of minors under 16 years of age.

Sources of Personal Information

We collect Personal Information from you and from our affiliates, your colleagues and managers, references you provide, prior employers or schools, clients, background check providers, providers of employee benefits, social networks, publicly available databases, and cooperative databases.  We collect Personal Information about our employees’ and other individuals’ emergency contacts and beneficiaries from such employees or other individuals.

 

Purposes for the Collection, Use and Disclosure of Personal Information

We may collect or use Personal Information for the purposes of operating, managing, and maintaining our business, managing our workforce and other employment purposes, and accomplishing our business purposes and objectives, including, for example, using Personal Information to:

  • Plan and manage workforce activities and personnel generally, including for recruitment, employee onboarding, appropriate staffing, performance management, training and career development, payments and benefit administration, employee training, leaves and promotions;
  • Conduct workforce assessments, including determining physical or mental fitness for work and evaluating work performance;
  • Process payroll, manage wages and other awards such as stock options, stock grants and bonuses, reimburse expenses, and provide healthcare, pensions, savings plans and other benefits;
  • Operate, maintain, monitor, and secure our facilities, equipment, systems, networks, applications, and infrastructure;
  • Manage attendance, time keeping, leaves of absence, and vacation;
  • Facilitate employee communication and workforce travel;
  • Undertake quality and safety assurance measures, protect the health and safety of our workforce and others, and conduct risk and security control and monitoring;
  • Conduct research, analytics, and data analysis, such as to assist in succession planning and to ensure business continuity, as well as to design and implement employee retention programs, diversity, equity, and inclusion initiatives, and environmental, social, and governance (“ESG”) initiatives;
  • Perform identity verification, accounting, budgeting, audit, and other internal functions, such as internal investigations, disciplinary matters, and handling grievances and terminations;
  • Operate and manage IT and communications systems and facilities, allocate Company assets and human resources, and undertake strategic planning and project management; and
  • Comply with law, legal process, requests from governmental or regulatory authorities, internal policies, and other requirements, such as income tax deductions, recordkeeping, work permit and immigration regulations and reporting obligations, and the exercise or defense of legal claims.

You may, subject to applicable law, make the following requests:

  1. You may request we disclose to you the following information covering the 12 months preceding your request:
    1. The categories of Personal Information we collected about you and the categories of sources from which we collected such Personal Information;
    2. The business or commercial purpose for collecting Personal Information about you; and
    3. The categories of Personal Information about you we otherwise disclosed and the categories of third parties to whom we disclosed such Personal Information.
  2. You may request to correct inaccuracies in your Personal Information.
  3. You may request to have certain Personal Information you provided to us deleted.
  4. You may request to receive a copy of your Personal Information, including a copy of the Personal Information you provided to us in a portable format.

We will not unlawfully discriminate against you for exercising a right conferred by the CA Privacy Law.  Without limitation, we will not retaliate against you for exercising such a right.  To make a request, please contact us at https://ncv.microsoft.com/khZ8jEBrCI or 1-888-474-8778.  We will verify and respond to your request consistent with applicable law, taking into account the type and sensitivity of the Personal Information subject to the request.  We may need to request additional Personal Information from you in order to verify your identity and protect against fraudulent requests.  If you maintain a password-protected account with us, we may verify your identity through our existing authentication practices for your account and require you to re-authenticate before disclosing or deleting your Personal Information.  If you make a request to delete, we may ask you to confirm your request before we delete your Personal Information.

We will verify and respond to your request consistent with applicable law.

If an agent would like to make a request on your behalf as permitted by applicable law, the agent may use the submission methods noted above.  As part of our verification process, we may request that the agent provide, as applicable, proof concerning their status as an authorized agent.  In addition, we may require that you verify your identity as described above or confirm that you provided the agent permission to submit the request.

 

Changes to this Privacy Notice

We may change or update this notice from time to time.  When we do, we will post the updated notice on this page with a new “Last Updated” date.

 

Contact Us

If you have questions regarding this Privacy Notice, please contact your local Human Resources department, HR Privacy Champion, or email us at tbolden@golin.com